TL;DR Recurring tasks are a cornerstone of personal productivity. Whether it’s weekly workouts, monthly bills, or daily journaling, automating these tasks in Notion prevents them from falling through the cracks. However, Notion doesn’t currently have a native recurring task feature. The good news is that you can set up recurring tasks efficiently using built-in properties, formulas, or third-party tools. This guide walks you through creating recurring tasks in Notion and shows how using a prebuilt All-in-One Life Planner Template from Plan My Personal Brand makes the process easier and more structured.
Key Takeaways:
- Notion doesn’t have native recurring tasks but offers workarounds using templates, formulas, and automations
- You can create daily, weekly, monthly, or custom recurrence patterns
- Third-party tools like Zapier or Make can automate task creation
- Templates save time and reduce setup errors
- The All-in-One Life Planner Template from Plan My Personal Brand includes built-in recurring task setups for immediate use
Step 1: Create a Tasks Database
Start by creating a dedicated tasks database in Notion with these essential properties:
- Task Name – Name of the task
- Due Date – Date the task should be completed
- Status – To Do, In Progress, Completed
- Recurrence – Optional text or select property to indicate frequency (Daily, Weekly, Monthly)
This database will serve as the foundation for managing recurring tasks.
Step 2: Use Templates for Recurring Tasks
Notion templates allow you to quickly replicate recurring tasks:
- In your tasks database, click New → + New Template
- Name it based on the recurrence type, e.g., “Daily Task Template”
- Set default properties like Status = To Do, and Due Date = Today (or formula-based)
- Each time the recurring task is due, duplicate the template for the next instance
Using templates reduces manual entry and ensures consistency across your planner.
Step 3: Automate with Formulas for Due Dates
You can create formulas to calculate the next due date based on recurrence:
- Add a Formula property called “Next Due Date”
- Use a formula like:
dateAdd(prop("Due Date"), 1, "days") // For daily recurrence
dateAdd(prop("Due Date"), 7, "days") // For weekly recurrence
dateAdd(prop("Due Date"), 30, "days") // For monthly recurrence
This formula automatically updates the next due date once a task is completed, making recurring task management smoother.
Step 4: Use Checkboxes to Trigger New Tasks
Another simple method is using a checkbox property:
- Create a checkbox called “Completed”
- When checked, you can manually duplicate the task for the next recurrence using your template
- Optional: combine with filters to hide completed tasks from your main view
This method keeps your database clean and lets you focus only on pending tasks.
Step 5: Automate Recurring Tasks with Zapier or Make
For full automation:
- Zapier: Set up a Zap to create a new Notion task based on a schedule (daily, weekly, monthly)
- Make: Configure scenarios that check for completed tasks and automatically generate the next instance
These tools help reduce manual duplication and ensure you never forget recurring tasks.
Step 6: Organize Recurring Tasks in Your Life Planner
- Group tasks by Recurrence Type: Daily, Weekly, Monthly
- Use Board Views to visualize recurring tasks by status
- Add Calendar Views to see upcoming tasks and due dates
- Link tasks to Goals or Projects for better context
Templates like the All-in-One Life Planner Template from Plan My Personal Brand include ready-to-use recurring task setups, letting you start automating your workflow instantly.
FAQ
Can Notion automatically create recurring tasks?
Not natively. You can use templates, formulas, or third-party automation tools like Zapier or Make for automation.
How do I create daily recurring tasks in Notion?
Use a template or formula property that calculates the next due date one day after the current task completion.
Is it possible to set custom recurrence intervals?
Yes. You can adjust formulas or automation workflows to set weekly, monthly, or custom intervals.
Can recurring tasks be linked to projects or goals?
Absolutely. Use relation properties to connect tasks to projects, goals, or notes for better context and progress tracking.
Where can I get a life planner with prebuilt recurring tasks?
The All-in-One Life Planner Template from Plan My Personal Brand comes with recurring task setups ready for daily, weekly, and monthly use.
Conclusion
Setting up recurring tasks in Notion doesn’t have to be complicated. With templates, formulas, and automation tools, you can keep your life planner up-to-date effortlessly. For a fully structured approach, the All-in-One Life Planner Template from Plan My Personal Brand provides prebuilt recurring task setups that save time and keep you consistent. Start automating your recurring tasks today and make your Notion planner work for you.