TL;DR One of the best features of Notion is its flexibility — it works beautifully both online and offline. But what if you want to turn your planner into a PDF or printable version for journaling, archiving, or sharing? Exporting your Notion planner as a PDF allows you to keep a tangible backup, print your daily pages, or share your productivity system with others in a clean, organized layout. Whether you’re using Notion for personal life management, project tracking, or goal planning, knowing how to export it properly ensures your hard work is preserved in a portable, professional format.
Key Takeaways:
- Notion allows you to export individual pages or entire workspaces as PDFs for offline use.
- Proper formatting before export ensures clean, print-ready results.
- You can customize fonts, spacing, and layouts to make your printable planner aesthetic and practical.
- Third-party tools enhance design control for advanced users.
- The All-in-One Life Planner Template is optimized for both digital and printable use — export-ready in minutes.
Why Export a Notion Planner as a PDF?
Exporting your Notion planner as a PDF offers several key benefits:
- Offline Accessibility: Perfect for users who prefer physical note-taking or want access without Wi-Fi.
- Archiving: Keeps a monthly or yearly record of progress, reflections, and tasks.
- Sharing: You can easily send a polished version to clients, accountability partners, or teams.
- Aesthetic Journaling: Many users print their planners for vision boards, bullet journals, or self-care reflections.
With a well-structured layout like the All-in-One Life Planner Template, every exported PDF page maintains a clean, professional flow suitable for print or digital distribution.
Step-by-Step: How to Export Your Notion Planner as a PDF
Step 1: Open Your Notion Planner Page
Go to the page or dashboard you want to export. If you’re using a planner with sub-pages (like daily, weekly, or monthly sections), open the top-level page for full export options.
Step 2: Access the Export Menu
- On desktop, click the three dots (•••) in the upper-right corner.
- Scroll down and select Export.
Step 3: Choose “PDF” as Export Format
Under “Export format,” select PDF. You’ll also see options for including subpages and comments — check these if you want a comprehensive planner export.
Step 4: Adjust Export Settings
- Page size: Notion defaults to standard A4; adjust later when printing if needed.
- Scale and orientation: Choose portrait for lists or landscape for dashboards.
- Include subpages: Recommended for planners with multiple sections (e.g., daily and weekly logs).
Step 5: Export and Save
Click Export, and Notion will generate your PDF file. Depending on size, this may take a few moments. Save the file in a clearly labeled folder for organization.
How to Improve the Look of Your Notion PDF
If you want your exported planner to look polished, take these formatting steps before exporting:
- Simplify the layout: Remove unnecessary columns or widgets that don’t print cleanly.
- Use consistent headings: Align all headings (H1–H3) for structure.
- Adjust font and spacing: Use Notion’s “Small Text” and “Full Width” options for tighter, cleaner layouts.
- Add dividers: Use “/divider” between sections to create visual separation on paper.
- Use emojis or icons sparingly: They look great digitally but may print blurry in PDFs.
The All-in-One Life Planner Template is preformatted for these optimizations — ensuring every page looks clean both on-screen and in print.
Printing Your Notion Planner
Once you’ve exported your planner as a PDF, it’s time to print it.
1. Choose the Right Paper Size
Most users print on A4 or US Letter (8.5×11). For travel or compact planning, A5 and half-letter sizes also work beautifully.
2. Print Settings
- Use borderless printing if you want a clean, full-page design.
- Choose double-sided printing for journal-style pages.
- Adjust scaling to “Fit to Page” if your PDF doesn’t align perfectly.
3. Binding Options
Consider binding your printed planner into a physical notebook using:
- A ring binder for modular updates.
- A spiral or coil binding for aesthetic journals.
- A hardcover binder for professional planners.
How to Generate a Custom Printable Notion Layout
Want a printable design that feels like a boutique planner? Try this:
- Design your Notion planner using columns, toggles, and icons.
- Add a cover page and table of contents (great for multi-section planners).
- Export to PDF and open in Canva or Adobe Acrobat.
- Add background textures, headers, or typography styles.
This turns your exported planner into a premium printable product, ready for journaling, selling, or gifting.
Using Third-Party Tools for Advanced Exporting
If you want more customization, try these tools:
- Notion2Sheets: Syncs Notion databases with Google Sheets, allowing print-ready spreadsheet exports.
- Save to PDF Chrome Extension: Helps control page breaks and margins.
- Canva or Adobe Acrobat: For adding branded visuals or adjusting fonts after export.
- Notion Enhancer (Desktop App): Offers custom print themes and scaling options.
The All-in-One Life Planner Template integrates well with these tools, ensuring seamless formatting across exports.
Common Issues When Exporting Notion Planners
1. Text Cut Off or Misaligned
This happens when columns are too narrow. Before exporting, switch to full-width mode.
2. Missing Subpages
Always check “Include subpages” in export settings to capture everything.
3. Blurry Images
Images lower than 1080px may look pixelated in print — replace them with high-resolution versions.
4. Large File Sizes
Compress the PDF afterward using tools like SmallPDF or Adobe Compressor.
Bonus Tip: Turn Your Notion Planner into a Digital Product
If you’ve designed a planner you’re proud of, exporting to PDF lets you repurpose it as a printable template to sell on Etsy or Gumroad. Simply:
- Clean up your design.
- Export it to PDF.
- Create a visually appealing cover page.
- Upload it as a digital planner for others to print and use.
This strategy is how many digital creators earn income using Notion — and the All-in-One Life Planner Template gives you a perfect foundation for designing and selling your own printable planners.
FAQ: Generating a PDF or Printable Version of Your Notion Planner
1. Can I export multiple Notion pages at once?
Yes. Select “Include subpages” when exporting to capture every linked page within your planner.
2. Why does my Notion PDF look different from the screen view?
Notion doesn’t preserve every layout element perfectly. Adjust column widths and toggle spacing before export for the best results.
3. Can I make the exported planner editable in PDF form?
Yes. Use Adobe Acrobat or PDFescape to add fillable fields for digital writing.
4. What’s the best way to print double-sided planners?
Set your printer to duplex mode and ensure page numbers align evenly (odd on right, even on left).
5. Can I export from the mobile app?
Currently, PDF export is only supported on desktop. Use a computer for best results.
Turning your Notion planner into a PDF gives you the best of both worlds — digital flexibility and physical satisfaction. Whether you want to print your pages for journaling or save backups for future reflection, these steps ensure a clean, professional output every time. For an export-ready setup that looks beautiful both online and offline, explore the All-in-One Life Planner Template — designed to help you plan, reflect, and grow anywhere.