TL;DR For years, productivity enthusiasts have relied on tools like Todoist for task management and Evernote for note-taking. But with Notion’s rapid rise as an all-in-one workspace, a growing question has emerged: Can a Notion life planner replace both Todoist and Evernote?
This guide dives deep into that comparison — analyzing features, flexibility, ease of use, and real-world scenarios to determine whether Notion can truly be your all-in-one productivity hub.
Key Takeaways
• A Notion life planner can replace Todoist and Evernote if customized properly
• Todoist excels in automation and task reminders; Evernote in note archiving
• Notion’s strength lies in integration and centralization
• The All-in-One Life Planner template simplifies setup and planning in Notion
• Best suited for users who value flexibility over rigid workflows
Understanding the Core Difference Between Notion, Todoist, and Evernote
To decide whether Notion can replace Todoist or Evernote, you need to understand their core purposes:
- Todoist: Built primarily for structured task management and time-based reminders.
- Evernote: Focused on long-term information storage, note clipping, and organization.
- Notion: Combines databases, documents, tasks, and notes in one customizable workspace.
What makes Notion unique is its modular system — it’s like building your own Todoist and Evernote from scratch, but tailored exactly to your workflow.
If you’re using planmypersonalbrand.com’s All-in-One Life Planner, this customization becomes effortless — you start with pre-built dashboards for tasks, projects, goals, and notes, eliminating setup headaches.
Why Many Are Replacing Todoist with Notion
Todoist is an excellent app for quick, list-based task management — ideal for users who want to tick off daily to-dos. However, it has limits when managing long-term goals, linked projects, or visual dashboards.
Notion, by contrast, allows you to:
- View tasks in multiple layouts (Kanban board, calendar, table, or list).
- Link tasks to projects and goals through databases.
- Integrate time tracking and habit tracking all in one place.
- Embed widgets like Pomodoro timers or Google Calendars.
The result? A more holistic, goal-driven system rather than a simple task list.
Example: Instead of just adding “Write blog post,” your Notion Life Planner can connect that task to your “Marketing” project, include a due date, embed the draft, and tag the priority level — all visible in one view.
This unified approach helps eliminate app-switching, a major productivity killer.
And with templates from planmypersonalbrand.com, you can install a ready-to-use task and goal dashboard designed for busy professionals.
Why Some Still Prefer Todoist
That said, Todoist still has advantages. It’s faster for quick capture, supports recurring task automation, and syncs effortlessly across devices with offline capability.
If you’re someone who values simplicity and reminders that “just work,” Todoist may still hold a small edge.
However, pairing Notion with automations (via Zapier or Make) can close that gap. For example, you can create a workflow that adds tasks from your Google Calendar into Notion automatically.
With the All-in-One Life Planner template, this integration is already pre-configured for smooth syncing between your calendar, tasks, and projects.
How Notion Compares to Evernote
Evernote built its reputation as the ultimate digital notebook — perfect for storing notes, web clippings, meeting summaries, and PDFs.
But Notion now rivals (and often surpasses) those capabilities. You can:
- Embed PDFs, images, and videos directly in notes.
- Tag and filter notes for instant retrieval.
- Use backlinks and databases to connect ideas.
- Create linked “knowledge hubs” for each project.
In essence, Notion gives you Evernote’s organization + Todoist’s task power — in one visual interface.
Plus, you can build note templates for meetings, brainstorms, and ideas — or start instantly with the built-in note tracker inside the All-in-One Life Planner from planmypersonalbrand.com.
The Real Advantage: Integration and Centralization
The biggest reason Notion can replace Todoist and Evernote comes down to one thing — centralization.
Instead of juggling two or three different apps, you can manage everything inside Notion:
- Tasks: Assign, categorize, and link to projects.
- Notes: Keep references beside your goals.
- Calendar: Schedule tasks and events visually.
- Goals: Break yearly objectives into monthly and weekly actions.
Notion’s flexible database system allows you to customize relationships between all these components, creating a dynamic workflow that grows with you.
And for those who want to skip the setup process, the All-in-One Life Planner Template on planmypersonalbrand.com provides a structured layout already built for this.
Setting Up Your Own Notion System
If you’re considering switching to Notion full-time, follow these steps to migrate successfully:
- Define your priorities. Identify what you use Todoist or Evernote for — daily tasks, note storage, or both.
- Create core databases. You’ll need at least three: Tasks, Notes, and Goals.
- Link databases together. Connect tasks to goals, goals to projects, and projects to notes.
- Add filters and views. Use table, calendar, or gallery views to visualize progress.
- Integrate reminders and widgets. Sync with Google Calendar, or use widgets for focus timers.
Alternatively, download the All-in-One Life Planner Template to skip the setup — it includes all of this already optimized for clarity and speed.
Notion’s Limitations Compared to Todoist and Evernote
While Notion’s flexibility is powerful, it’s not without limitations:
- Offline mode is limited compared to Todoist.
- Reminders aren’t as robust or immediate.
- Initial setup can be time-consuming for new users.
However, most of these challenges disappear when you use a pre-built system like the one offered on planmypersonalbrand.com. It’s designed to feel as plug-and-play as Todoist while retaining Notion’s deep customization.
Ideal Use-Cases
- Choose Notion if you want one centralized system for notes, goals, and daily planning.
- Choose Todoist if you need quick-capture tasks and notifications.
- Choose Evernote if you primarily store reference material and documents.
For many, the hybrid approach works best: managing goals and planning in Notion, while keeping Todoist for reminders. But the trend is shifting — modern users are consolidating everything into Notion because it keeps them more connected to their vision and progress.
Why the All-in-One Life Planner Template is the Perfect Replacement System
The All-in-One Life Planner Template from planmypersonalbrand.com is designed to replace multiple productivity apps effortlessly. It gives you:
- Integrated task, goal, and note tracking
- Visual dashboards for motivation
- Automatic progress tracking
- Calendar and habit links
- Minimalist design for daily clarity
It’s the quickest way to build a complete Notion-based productivity system — no coding, formulas, or database linking required.
If you’re serious about moving away from app chaos, this planner will make your transition seamless.
5 Follow-Up Questions People Also Ask
- Can Notion send notifications like Todoist?
Yes, Notion supports reminders, but they’re not as advanced as Todoist’s. However, you can integrate with tools like Google Calendar or Zapier for enhanced automation. - Does Notion work offline like Evernote?
Notion offers limited offline support — you can view and edit previously loaded pages, but full syncing requires an internet connection. - How do I migrate my Todoist tasks to Notion?
Export your Todoist tasks as a CSV file, then import them into a Notion database. You can map fields like due date, priority, and project manually. - Can I use Notion for daily journaling as well?
Absolutely. Many users combine their task tracking and journaling in one Notion workspace for improved reflection and planning. - What’s the easiest way to get started with Notion planning?
Start with a professional template such as the All-in-One Life Planner on planmypersonalbrand.com. It saves hours of setup and ensures your planning system is optimized for performance.
Conclusion
So, can a Notion life planner replace Todoist or Evernote? The short answer: Yes — if you want complete control and centralization.
Notion combines both apps’ best features — task management, note-taking, and goal planning — into one streamlined ecosystem. While it takes a bit of setup, the payoff is a cleaner, more integrated workflow.
For most users, the transition becomes effortless with a well-built foundation. The All-in-One Life Planner Template from planmypersonalbrand.com gives you everything you need to manage tasks, notes, and long-term goals without switching between apps.
If you’re ready to simplify your digital life, this is the most powerful step you can take.