TL;DR Setting time-based reminders in Notion is a simple yet powerful way to keep your life and work organized. Whether it’s a task, a meeting, a bill, or a personal goal, reminders ensure you never miss important deadlines. With Notion’s cross-platform apps, you can receive notifications on desktop, mobile, or web, helping you maintain productivity wherever you are.
This guide covers everything from creating reminders to customizing alerts and integrating them into your daily workflow. We’ll also show how the All-in-One Life Planner Template from Plan My Personal Brand can help you set reminders faster across multiple areas of life.
Key Takeaways:
- Time-based reminders in Notion can be set for tasks, events, or recurring actions.
- Notifications can appear on mobile, desktop, and web apps.
- Use Notion databases and properties to manage reminders efficiently.
- Recurring reminders help automate daily routines.
- The All-in-One Life Planner Template simplifies reminder setup for busy schedules.
Why Time-Based Reminders Are Important
Reminders are critical for effective time management. Notion allows you to attach reminders directly to tasks, calendar events, and goals so that you never forget important deadlines. Benefits include:
- Preventing missed deadlines for work or school
- Keeping daily routines on track
- Reducing stress by relying on automated notifications
- Integrating personal and professional tasks in one place
With a pre-built system like the All-in-One Life Planner Template, you can set up reminders for everything from meetings to meal prep in minutes.
Step 1: Adding a Reminder to a Task
- Open your Notion page or database.
- Select the task or text where you want the reminder.
- Type
@remindfollowed by the date and time. Example:@remind tomorrow at 9am. - Press Enter. Notion will display a small clock icon indicating that the reminder is set.
You can also click the calendar icon in a database’s Date property to set a reminder for that task.
Step 2: Setting Recurring Reminders
Recurring reminders are great for daily habits or repeated tasks:
- Add a task to your database or planner.
- Use the Date property.
- Click the date field, choose Remind, and then select Repeat.
- Options include daily, weekly, monthly, or custom intervals.
For example, if you want to remember to update your journal daily, set the reminder to repeat every day at your preferred time.
Step 3: Using Reminders Across Devices
Notion reminders work across:
- Desktop App: Get pop-up notifications or check reminders in the sidebar.
- Mobile App: Receive push notifications for on-the-go alerts.
- Web App: Browser notifications appear if enabled.
Make sure notifications are allowed in your system settings and app preferences. This ensures you won’t miss critical alerts, even if you’re away from your desk.
Step 4: Organizing Reminders in Databases
For more advanced organization, use Notion databases to track all reminders in one view:
- Create a Tasks Database with properties:
- Task Name
- Due Date
- Assigned To (optional)
- Status
- Filter the database to show only tasks with upcoming reminders.
- Use Board, List, or Calendar view to visualize deadlines.
This approach lets you see all reminders in a structured way, reducing the risk of forgetting anything important.
Step 5: Integrating Reminders Into Your Life Planner
If you’re using the All-in-One Life Planner Template from Plan My Personal Brand, reminders are already pre-configured for key sections:
- Daily tasks and routines
- Weekly goals
- Monthly projects and deadlines
- Personal goals like workouts or journaling
By customizing these reminders, you can automate most of your day without relying on multiple apps.
Step 6: Tips for Effective Reminder Management
- Prioritize: Only set reminders for essential tasks to avoid notification overload.
- Combine with To-Do Lists: Link reminders to task lists for actionable follow-through.
- Use Multiple Views: Calendar view for deadlines, List view for daily tasks.
- Leverage Mobile Push Notifications: Ensure you get alerts on the go.
- Review Weekly: Check all upcoming reminders at the start of the week.
Step 7: Advanced Tricks
- Sync with Google Calendar: Use tools like Zapier or Notion Automations to push reminders to Google Calendar.
- Color-Code Reminders: Use database tags or colored labels to differentiate work, personal, or family tasks.
- Combine with Templates: Pre-built templates like the All-in-One Life Planner Template save time and include automated reminders for common life planning tasks.
FAQ About Time-Based Reminders in Notion
1. Can Notion reminders work offline?
Yes, reminders can be set offline, but notifications will appear only when your device reconnects to the internet.
2. Can I customize reminder notifications?
You can set the time and recurrence, but Notion currently doesn’t allow sound or custom notification styles beyond system notifications.
3. How do I remove or edit a reminder?
Click the date or reminder icon in your task, then edit or delete the reminder directly from the date picker.
4. Can I assign reminders to other people?
Yes, in shared databases, you can assign tasks to team members or family members, and they will receive reminders if they have notifications enabled.
5. How do I see all reminders at a glance?
Use a Calendar view or create a filtered Tasks Database to show only tasks with upcoming reminders. Templates like the All-in-One Life Planner Template already include this setup.
Final Thoughts
Time-based reminders in Notion are a simple yet powerful way to stay organized, maintain accountability, and reduce stress. From daily routines to long-term projects, reminders ensure you never miss an important task. Using pre-built systems like the All-in-One Life Planner Template makes setting up reminders across multiple areas of life fast and easy.