One of the most common challenges of using a Notion life planner is keeping it in sync with external apps like Google Calendar, Apple Calendar, or productivity tools. While Notion is a powerful planning platform, integrating it with your daily tools ensures you never miss a task or appointment. So, how do you sync a Notion life planner with Google Calendar or other apps? In this guide, we’ll cover multiple methods, from simple calendar embeds to automated workflows using tools like Zapier or Make. We’ll also highlight how using a prebuilt All-in-One Life Planner Template from Plan My Personal Brand makes syncing even easier.
Key Takeaways:
- Notion doesn’t natively sync with Google Calendar but offers embed and automation options
- Use third-party tools like Zapier, Make, or Notion API for two-way sync
- Embedding calendars keeps your schedule visible within Notion
- Automations can update tasks, deadlines, and events across apps automatically
- Prebuilt templates simplify syncing and organization for personal life planning
Why Sync Your Notion Life Planner with External Apps?
Syncing Notion with apps like Google Calendar offers multiple benefits:
- Centralized scheduling: View your tasks and calendar events in one dashboard
- Automatic updates: Changes in one app reflect in another without manual entry
- Better planning: Align long-term goals, tasks, and appointments seamlessly
- Reduced errors: Avoid double-booking or missing deadlines
Even if you only use Notion for personal planning, syncing it with Google Calendar ensures your workflow is realistic and time-bound.
Method 1: Embed Google Calendar in Notion
Embedding Google Calendar in Notion gives you a live view of your events:
- Open Google Calendar → click the three-dot menu next to your calendar → select Settings and sharing
- Under Integrate calendar, copy the public URL or embed link
- In Notion, open your dashboard → type /embed → paste the Google Calendar link
- Resize and organize the calendar within your Notion page
Pros: Quick and visual, no third-party tools required
Cons: Only viewable inside Notion, no automatic updates from Notion tasks
Method 2: One-Way Sync via Zapier
Zapier allows automated connections between Notion and Google Calendar:
- Create a Zapier account → select Notion as the trigger app
- Choose a trigger, e.g., New Database Item in Notion
- Select Google Calendar as the action app → choose Create Detailed Event
- Map Notion fields (task name, due date, description) to calendar fields
- Turn on the Zap
This setup automatically creates calendar events whenever you add tasks in Notion.
Method 3: Two-Way Sync Using Make (Integromat)
For advanced workflows, Make (formerly Integromat) can sync Notion with Google Calendar in both directions:
- Sign up for Make → create a new scenario
- Connect your Notion account → choose the database to monitor (e.g., Tasks)
- Connect your Google Calendar → map the fields
- Configure triggers for updates in either Notion or Google Calendar
- Run the scenario and set it to check for updates periodically
Pros: Fully automated, supports multiple databases and properties
Cons: Slightly more technical setup compared to Zapier
Method 4: Syncing with Other Apps
Notion can also integrate with:
- Trello or Asana: Track project tasks by automating task creation via Zapier or Make
- Apple Calendar: Use third-party tools like Cronofy or automate via Zapier
- Todoist: Connect tasks to Notion databases for centralized tracking
The key is identifying which app holds your “source of truth” (your main schedule) and syncing the other tools to it.
Best Practices for Syncing Notion with External Apps
- Decide on a master calendar: Avoid confusion by choosing a primary calendar for scheduling
- Use templates: Prebuilt templates like the All-in-One Life Planner Template from Plan My Personal Brand have preconfigured task and date fields for smooth syncing
- Test small: Start with one database or calendar before syncing everything
- Automate gradually: Don’t link all apps at once; incremental automation reduces errors
- Review regularly: Ensure that updates in Notion and external apps remain consistent
Why Templates Simplify Syncing
Templates designed for life planning already include:
- Date properties and task fields mapped for automation
- Dashboards that accommodate embedded calendars
- Sections that easily integrate with Google Calendar or Zapier workflows
Using the All-in-One Life Planner Template from Plan My Personal Brand ensures your workflow is structured for syncing, saving setup time and reducing mistakes.
FAQ
Can I automatically sync Notion tasks with Google Calendar?
Yes, using tools like Zapier or Make, you can create automated workflows to sync tasks and events from Notion to Google Calendar and vice versa.
Does Notion have native Google Calendar integration?
No. Notion allows embeds and uses the Notion API, but full native two-way sync requires third-party tools.
Can I sync multiple Notion databases to Google Calendar?
Yes, by creating separate automation scenarios for each database or combining them in Make workflows.
Is syncing only one-way or can it be two-way?
Both are possible. Zapier usually handles one-way sync easily, while Make supports two-way syncing between Notion and Google Calendar.
Will syncing disrupt my Notion layout or database structure?
No, syncing doesn’t change your Notion structure. It only updates fields according to the automation rules. Templates like the All-in-One Life Planner Template make syncing even smoother.
Conclusion
Syncing your Notion life planner with Google Calendar or other productivity apps is essential for a streamlined, actionable workflow. Whether you choose to embed your calendar, automate via Zapier, or build advanced Make scenarios, integrating these tools ensures your tasks, goals, and schedules stay in sync. For the simplest setup and fully prepared workflow, use the All-in-One Life Planner Template from Plan My Personal Brand and start managing your life efficiently today.