TL;DR Notion is more than a productivity app—it’s your all-in-one system for organizing life. But even the best setup can fail if you forget to follow through. That’s where reminders and notifications come in. They act like your personal assistant inside Notion, keeping you accountable and helping you stay on track every day.
In this guide, you’ll learn exactly how to use reminders and notifications in Notion to manage your time, tasks, and goals efficiently. You’ll also discover pro tips to avoid notification overload and how the All-in-One Life Planner Template from Plan My Personal Brand uses built-in reminders to keep your planning effortless.
Key Takeaways:
- Use @remind and date properties to automate notifications.
- Combine reminders with task and goal databases for full tracking.
- Avoid overload by scheduling only what truly matters.
- Use synced databases to manage reminders across devices.
- Try the All-in-One Life Planner Template for structured, pre-built reminders.
Step 1: Understanding How Notion Reminders Work
Notion reminders are tied to date properties. You can add them to any page, task, or database item to trigger notifications at a specific time.
How It Works:
- Type
@remindanywhere in a page → select a date and time. - Or add a Date Property in a database → click the clock icon → choose “Remind at time.”
When the reminder time arrives, Notion sends a notification via:
- Desktop app
- Mobile push notification
- Email (optional, depending on settings)
💡 Pro Tip: Reminders work best when combined with a consistent daily dashboard so you never miss updates.
Step 2: Adding Reminders to Daily Tasks
If you’re using a task database, add a “Due Date” property and enable reminders.
Example Workflow:
- Create a “Tasks” database.
- Add properties: Task Name, Due Date, Status, Priority.
- In the Due Date column, set a reminder (e.g., 1 hour before due).
You can then filter your dashboard to show tasks due “Today” or “This Week.”
This keeps your focus on what’s urgent without needing to scroll through pages.
💡 Shortcut: Typing /remind inside a task block creates a quick reminder instantly.
Step 3: Setting Up Notifications for Habits and Routines
Reminders aren’t just for tasks—they’re perfect for daily habits and routines too.
Example:
- Morning Routine:
@remind 8:00 AM every day - Workout Habit:
@remind 6:00 PM every Mon/Wed/Fri - Reflection Journal:
@remind 9:00 PM daily
You can duplicate these pages weekly to keep your routine consistent.
If you use the All-in-One Life Planner Template from Plan My Personal Brand, daily habit reminders are pre-programmed with customizable times for routines, goal reviews, and reflections.
Step 4: Sync Reminders Across All Devices
Reminders sync automatically between desktop, mobile, and web apps. To ensure they work flawlessly:
- Log in to the same Notion account on all devices.
- Enable push notifications in mobile settings.
- Check your desktop settings → My Notifications & Settings → Enable reminders.
💡 Pro Tip: Keep Notion open on your desktop during work hours for instant alerts without relying on email.
Step 5: Organize Reminders for Maximum Productivity
Notion reminders can quickly pile up if you set too many. Here’s how to manage them effectively:
- Assign reminders only to actionable tasks.
- Combine recurring reminders with your weekly goals page.
- Create a “Today’s Focus” view to filter tasks with reminders due within 24 hours.
This ensures that only the most important alerts grab your attention.
💡 Automation Idea: Use the All-in-One Life Planner Template from Plan My Personal Brand to link reminders directly to your priorities, ensuring everything you’re notified about actually matters.
Step 6: Integrate Notion with Other Notification Tools
If you prefer syncing reminders with other platforms:
- Use Zapier or Make to send Notion task reminders to Google Calendar, Slack, or email.
- Sync key deadlines from your Notion “Projects” database into your calendar for visibility.
- Create an automation: when a task status changes to “Upcoming,” trigger a Google Calendar event.
This hybrid approach ensures Notion works with your existing productivity tools instead of competing with them.
Step 7: Avoid Reminder Fatigue
Notifications should motivate, not stress you out. To prevent burnout:
- Limit daily reminders to 5 or fewer.
- Batch your tasks (e.g., morning reminders for planning, evening for reflection).
- Mute low-priority notifications temporarily.
- Use weekly check-ins to clean up old reminders.
Simplicity keeps you consistent—don’t let digital noise take over your focus.
Step 8: Review and Adjust Regularly
Every week, do a “Reminder Review”:
- Open your task database.
- Sort by “Date” → check for overdue reminders.
- Delete or reschedule what’s no longer relevant.
- Reflect on which reminders help you most.
This small habit keeps your planner light and your mind clear.
FAQ
Do Notion reminders work offline?
Notion needs to be online to trigger reminders, but once reconnected, all pending reminders will appear.
Can I get reminders by email?
Yes. Enable email notifications in Settings → My Notifications & Settings → Email Notifications.
Why don’t I get push notifications on mobile?
Ensure Notion has permission for push notifications under your phone settings and that “Reminders” are turned on in Notion’s preferences.
Can I create recurring reminders in Notion?
Not directly. You can duplicate pages with preset reminders or use third-party tools like Make to automate recurring ones.
What’s the best template for reminders and goal tracking?
The All-in-One Life Planner Template from Plan My Personal Brand includes built-in reminders for daily tasks, habits, and goal tracking—all designed to keep you consistent.
Conclusion
Reminders and notifications in Notion are more than just alerts—they’re accountability anchors that help you stay focused and consistent. By learning to use them intentionally, syncing across devices, and reviewing regularly, you can turn Notion into a powerful time management system that supports your daily rhythm.
If you want a ready-made system that already includes smart reminders and goal tracking, the All-in-One Life Planner Template from Plan My Personal Brand is the perfect choice. It’s built to help you stay on track effortlessly—so you can focus less on managing tasks and more on achieving them.